The Training Marketplace logo
Back to Blog
Other

The magic of decluttering your files

6 May 20261 min readBy Suzanne

For over 30 years we have been saving files in shared drives on networks, and more recently many people have moved to cloud filing. Although cloud filing is different technology for some reason, it is being treated the same. Who doesn’t love to create a little yellow folder!

Key takeaways

  • For over 30 years we have been saving files in shared drives on networks, and more recently many people have moved to cloud filing.
  • Although cloud filing is different technology for some reason, it is being treated the same.
  • Who doesn’t love to create a little yellow folder!

Written by the team at

365 Consultants and Training Ltd

East Hampshire, United Kingdom

5(3 reviews)

We help construction teams work smarter, faster and with confidence using the digital tools they already have.As specialists in Microsoft 365 training and consultancy for the construction industry, we turn real site and project workflows into practical, hands‑on learning and systems that genuinely s

  • Digital Decluttering
  • Turn Microsoft 365 into everyday productivity
  • Create clear, consistent collaboration
View provider profile

The magic of decluttering your files

For over 30 years we have been saving files in shared drives on networks, and more recently many people have moved to cloud filing. Although cloud filing is different technology for some reason, it is being treated the same. Who doesn’t love to create a little yellow folder!

Cloud Filing is different, and everyone in any organisation who use Cloud Filing should understand the difference between them. There are three main differences:-

  1. Files save over each other. This means that you have version history on all documents stored in the cloud. Using version history you can access any layer and almost have an audit history for each document.
  2. Although properties of a file have existed since the beginning of using Word and Excel, mostly they were not used. Properties are now known as metadata or tags and can be used to tag files in different ways.
  3. Permissions are much easier to set up and permissions now belong to the user generally rather than the IT Department, but also File Sharing is more fluid and easy to set up.

To learn how to declutter your filing system the above 3 key points should be reviewed and embedded within the organisation culture.

 

Ready to grow your training business?

List your courses on our marketplace and reach corporate buyers.

Sign Up FreeHow TTM works for providers

Keep Reading

Other
2 Aug 20261 min read

It's Not Random Which One Trips You Up title

Here's the part I find most interesting after years of using this with clients: which of the five you find hardest usually isn't random. It tends to track with how you're naturally wired. 

Angus
Other
2 Aug 20261 min read

What's the Missing Piece in How You Set Goals?

We've all done it. Set a goal with real conviction (to get fitter, finally tackle that project, change how you lead) and watched it quietly evaporate a few weeks later. Why? Was it that you didn't want it enough? Or was something else missing?

Angus
Other
13 Jul 20261 min read

Your AI Policy May Be Working. Your People May Not Be. title

Many financial services firms have moved quickly to establish AI policies, governance frameworks and approval processes.  That's necessary.  But it doesn't answer a more difficult question: 

Kate Brown